The following is available for reference.
What is the Art Licensing Manager?
The Art Licensing Manager is a complete solution for tracking your Art, Licenses, Contracts and more.
The Art Licensing Manager is a cross platform solution built using the award winning FileMaker Pro database platform. You can run it on Mac, Windows, or a combination of both. It’s designed it to work as either a single or multiple user solution on up to 250 workstations.
How does it work?
Tara Reed from ArtLicensingInfo.com, an expert on Art Licensing, explains how it works in just a few minutes.
View the overview video on YouTube to view a higher quality version.
View the Users Guide
Tara Reed created an amazing Users Guide. Updated 2010/08/16.
How the Licensed Art Manager Works
We developed the Art Licensing Manager based on Tara Reed’s workflow so she could spend time creating art and less time on managing the licensing side of her business. Tara sells licensed art and also provides coaching to artists. We think the Art Licensing Manager is the best solution to run an art licensing business. Tara describes the Licensed Art Manager below and also on Tara’s Art Licensing Info website.
Do I Need to Purchase FileMaker Pro?
No. The Art Licensing Manager is downloadable as a full application, specifically so you don’t need to purchase FileMaker if only one person is using the Art Licensing Manager. Read more about the Download options directly below.
Download and Purchase
Version 1 is no longer available, but the latest version can be found here.
Since the Art Licensing Manager uses fileMaker, it has some requirements: FileMaker Requirements
How the Licensed Art Manager Works, In Detail
There are two basic categories of data you need to track and that needs to relate to each other.
- Art Collections (listed as “Collections” in the software) and
Each section has a “List” view and a “Detail” view.
The List view gives you an overview of everything you might want to know at a glance.
For Collections, that includes the Category, Code, Collection Name, Royalties to date, number of Licensed Products and the VAU, or Copyright registration number.
By looking at this data, you can determine what subject matter is having the most success in the marketplace and plan new collections accordingly.
For Licensees, that includes the Company, total royalties received, number of licensed products and the date the first royalty payment was received.
This data will help you see who your top licensees are so you are sure to treat them with the VIP treatment they deserve!
The Detail view gives you the in-depth data for each art collection or licensee.
- Basic information – name, category, code
- Copyright registration dates and details
- attach logo images and other files
- See royalties to date for the collection as a whole, as well as by date paid and total paid for the collection by an individual licensee
- Enter Licensed Products and wether they are exclusive or not, who has licensed the art, start and end dates and a place for notes and attachements.
The royalty and contract / Licensed product data is related to the individual licensee as well so you can enter your data on the collection or licensee side and it automatically updates where applicable.
- Contact information
- Contracts with date, term, renewal & notification dates, royalty rates and a place for notes
- Royalties paid in total and by date – broken down by art collection
- Licensed product by art collection with contract information
This will, again, link to the collection detail page as well.
The solution to the solo-artist’s art licensing data woes is here.
No more cumbersom excel spreadsheets…
No more relying on your memory when letting someone know if art is available for a product category…
No more jotted notes stuck in notebooks…
From the eDesk of Tara Reed,
(Portland, Oregon)Dear Fellow licensed artist,
How do you organize and keep track of all the licensed products, contracts, copyrights, files and more?
This is a question I’ve been asking artists for at least 5 years now. Until you have a huge business and can spend thousands on programs designed more for companies like Disney™ than for an individual artist, there has been no real solution. Until now…
After 7 years of using post it notes and multiple, unrelated excel spreadsheets that were cumbersome to update let alone find information in, I decide enough was enough – it was time to get organized.
I was at the point where things were happening because of my lack of an effective system. Things like licensing the same images to more than one company (I got it resolved but it wasn’t a fun phone call to make!) or contracts auto renewing before I realized I even needed to decide if I wanted to renew or cancel. Nothing earth shattering but the writing was on the wall – this is only getting bigger and more complicated, if you don’t get it organized, you will get in some real trouble.
So I did some research and found that the FileMakerPro software looked like the way to go. I downloaded the free trial opened it up and … that was it. I had a blank stare on my face. I quickly realized that trying to do this on my own would take a lot of time and effort – effort better spent creating art. Back to research and I found Hal at Camp Software. We’ve worked together to create an Art Licensing Manager system that works for me and I believe can work for you.
I invested over $1,500 having the Art Licensing Manager developed and am now teaming up with Camp Software so any artist in the art licensing industry can get it too. (Don’t worry, it won’t cost you $1500!) It is sold and supported through CampSoftware.com and I will get a commission on any purchase. I highly recommend you get this system, or some system, as early in your career as you can. I can tell you from experience – inputing 7 years of data was not my idea of a good time!
So check out the software video tour below where I give you the basics of how it is organized and how it works. Then download the trial copy and see how it feels. If it looks like a solution that will work for you – buy it and get your data organized so you can focus on creating art and building the business of your dreams!Here’s to your creative success!
Support and Maintenance
Support is available at our standard rates. We can provide support via phone, remote control, or at your office. Email support is free.
Joining our Maintenance Plan is the easiest way to get the latest upgrades. We supply one year of upgrades at no additional cost. After one year, a Maintenance Plan is required at a cost of 10% of the current purchase price per year to receiving upgrades. This covers the Art Licensing Manager only, not the FileMaker Pro software. FileMaker Pro upgrades will be at an addtional cost. There may be Art Licensing Manager upgrades that require future version of FileMaker as new features are implemented.
Customization and Source Code
The Art Licensing Manager is designed to be easily customizable if you require features that are not available in the current version. If you are interested in customization just contact us so we can discuss your needs.
Since the Art Licensing Manager is built on FileMaker Pro, a FileMaker Pro user licence is required for each user as well as a FileMaker Server license, if needed. If you use the Mac or Windows download that included the bundled version of FileMaker Pro you DO NOT need to purchase FileMaker Pro, unless you want to share the database with other users. We highly suggest implementing FileMaker Server as it provides scheduled backups and connectivity for multiple users. While we can provide FileMaker Server hosting, we suggest serving your database on a computer on your network for best performance.
FileMaker Pro Clients and FileMaker Server are not included. If you are already a FileMaker licensee, you do not need to purchase FileMaker Pro again as long as it is up to date. We can provide special pricing on FileMaker products or FileMaker Pro and FileMaker Server can be acquired from Amazon.com. Our pricing is better than Amazon.com and is non refundable, payable by check.
Questions and Answers
Can I synch my current contact list with this one or do I need to input from scratch?
You can import contact from a File or from a vCard. You can export your Contacts to many file formats and also to a vCard. If you open a vCard on a Mac it will open Address Book and offer to sync the data.
I can't close out any window - all of the x's are grayed out.
You can close windows by choosing Close from the File menu, typing command-w on Mac, or typing control-w on Windows. Why? When you use the Art Licensing Manager 'Mac App' or 'Windows App', you're actually using the single user bundled version of FileMaker known as a 'Runtime version'. Unfortunately, the FileMaker Runtime version disables the close window button. :(
How can I perform invoicing for licensed art from this package?
The Art Licensing Manager doesn't create invoices at this time. This is something we could talk about adding.
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